Ultimate Staffing is actively seeking a dedicated Bilingual Construction Administrative Assistant to join a dynamic team in Escondido. This role requires a candidate who is detail-oriented and can handle multiple administrative tasks efficiently while providing exceptional support in a construction setting.

Responsibilities:

• 2+ years of prior experience in an administrative role in the construction industry
• Basic to intermediate level of Excell skills
• Providing administrative support to the construction team, including scheduling meetings and coordinating project timelines.
• Maintaining and organizing project documentation and files to ensure all records are accurate and up-to-date.
• Assisting with communication between construction managers, contractors, and clients, both in English and Spanish.
• Handling correspondence, preparing reports, and drafting emails as required by the team.
• Coordinating the procurement of materials and supplies necessary for ongoing projects.
• Monitoring and updating project budgets and expenditures to ensure financial accuracy.
• Supporting the HR department with onboarding new hires and maintaining employee records.

Requirements:

• Fluency in both English and Spanish
• Previous administrative experience in a construction or related industry is preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational skills with the ability to multitask and prioritize work effectively.
• Detail-oriented with strong problem-solving abilities.
• Ability to work independently and as part of a team.

Work Hours:

Monday to Friday6:30am - 3pm

Pay Range:

$22 - $25 per hour

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.